Effective Date: January 24, 2026
Last Updated: January 24, 2026

This Privacy Policy (“Policy”) describes how Hummingbird Monitoring Network, a nonprofit organization (“Hummingbird Monitoring Network,” “we,” “us,” or “our”), collects, uses, discloses, stores, and protects personal data obtained through www.savehummingbirds.org (the “Site”).This Policy applies to all users, visitors, donors, and participants who access or use the Site or submit information through it.

⸻1. DATA CONTROLLER INFORMATION
For purposes of applicable data protection laws, including the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and the UK GDPR, Hummingbird Monitoring Network is the data controller.Contact Information (Legal & Data Protection):
Email: hello@savehummingbirds.org
Support Email (Legal Requests): support@assistantmedia.com
Subject Line: Legal

Mailing Address:
7950 Legacy Dr, Suite 400-321
Plano, TX 75024
United States
‍
Phone: (888) 236-4455

⸻2. SCOPE OF THIS POLICY
This Policy applies to:
• Visitors to the Site
• Individuals who submit forms
• Donors and contributors
• Event or activity participants
• Users communicating with us electronically

This Policy does not apply to third-party websites or services linked from the Site. We are not responsible for the privacy practices of such third parties.

⸻3. LEGAL BASES FOR PROCESSING (GDPR / UK GDPR)
Where required by law, we process personal data only when a lawful basis exists, including:
1. Consent – where users voluntarily provide information (e.g., email sign-ups, form submissions).
2. Performance of a Contract – to process donations, registrations, or support requests.
3. Legitimate Interests – to operate, analyze, secure, and improve the Site and our services.
4. Legal Obligation – to comply with tax, accounting, regulatory, and reporting requirements.

⸻4. CONSENT AND WITHDRAWAL
Where processing is based on consent, users may withdraw consent at any time without affecting the lawfulness of prior processing.Requests to withdraw consent should be submitted to:
support@assistantmedia.com
Subject: Legal

⸻5. CATEGORIES OF PERSONAL DATA COLLECTED

⸻5.1 Data Collected Automatically
When users access the Site, we may automatically collect:
• Internet Protocol (IP) address
• Approximate geographic location
• Device identifiers and browser type
• Operating system information
• Referring URLs
• Pages viewed, links clicked, and session durationThis information is collected using cookies, logs, and analytics tools.

⸻5.2 Data Collected Voluntarily
We may collect personal data when users:
• Submit forms
• Sign up for communications
• Make donations
• Register for activities or events
• Submit inquiries or support requestsSuch data may include:
• Full name
• Email address
• Phone number
• Mailing address
• Age or date of birth (where relevant)
• Communication preferences
• Information voluntarily entered into forms

⸻6. PAYMENT PROCESSING
All monetary donations and payments are processed through Zeffy, a third-party payment processor.
• We do not collect, store, or process full credit card numbers or banking details.
• Payment data is transmitted directly to Zeffy and handled in accordance with its security and privacy practices.Users are encouraged to review Zeffy’s privacy policy independently.

⸻7. FORMS AND DATA COLLECTION TOOLS
We collect information through third-party form and website tools, including:
• Google Forms
• Webflow FormsInformation submitted through these tools is collected only as provided by the user and is subject to the privacy practices of those platforms in addition to this Policy.
‍
⸻8. PURPOSES OF PROCESSING
We use personal data for the following purposes:Automatically Collected Data:
• Website analytics and performance monitoring
• Security and fraud prevention
• Grant reporting and impact measurement
• Internal operational analysisUser-Provided Data:
• Communication and correspondence
• Donation processing and acknowledgments
• Event coordination
• Responding to inquiries or support requests
• Marketing and outreach (where consent is provided)

⸻9. DISCLOSURE OF PERSONAL DATA

⸻9.1 Internal Disclosure
Access to personal data is limited to employees, contractors, or agents who require access for legitimate organizational purposes and who are subject to confidentiality obligations.
‍
⸻9.2 Third-Party Service Providers
We may share personal data with third-party service providers acting as data processors, including but not limited to:
• Flipcause
• Zeffy
• Marketing and communications partners
• Website hosting, analytics, and form providersSuch disclosures are limited to what is reasonably necessary for the specified purpose.
‍
⸻9.3 Legal and Business Transfers
We may disclose personal data:
• Where required by law or legal process
• To protect our legal rights or interests
• In connection with a merger, dissolution, restructuring, or asset transfer We do not sell personal data.
‍
⸻10. INTERNATIONAL DATA TRANSFERS
Personal data may be processed or stored in the United States or other jurisdictions where our service providers operate. Appropriate safeguards are implemented where required by law.
‍
⸻11. DATA RETENTION
We retain personal data only for as long as necessary, including:
• Donation and financial records: retained as required by law
• Marketing data: retained until opt-out
• Support communications: retained for operational and compliance purposes
‍
⸻12. DATA SECURITY
We implement reasonable administrative, technical, and physical safeguards to protect personal data. Access is restricted to authorized personnel.While we take appropriate precautions, no system can guarantee absolute security.
‍
⸻13. USER RIGHTS
Where applicable, users have the right to:
• Access personal data
• Request correction or deletion
• Restrict or object to processing
• Request data portabilityRequests should be sent to:
support@assistantmedia.com
Subject: Legal
⸻14. CHILDREN’S PRIVACY
The Site is intended for individuals 13 years of age or older. We do not knowingly collect personal data from children under 13. Any such data will be deleted upon discovery.
‍
⸻15. DO NOT TRACK SIGNALS
The Site does not respond to browser “Do Not Track” signals. Third-party services may handle such signals differently.
‍
⸻16. COOKIE POLICY
We use cookies and similar technologies, including:
• Functional cookies
• Analytical cookies
• Targeting and personalization cookies
• Third-party cookiesUsers may disable cookies via browser settings, though site functionality may be affected
‍
.⸻17. POLICY MODIFICATIONS
We may update this Policy periodically. The Effective Date will reflect the most recent revision. Continued use of the Site constitutes acceptance of the updated Policy.

⸻18. COMPLAINTS
Users may submit complaints using the contact details above. EU and UK users may also lodge complaints with their relevant supervisory authority, including the UK Information Commissioner’s Office (ICO).

⸻19. CONTACT INFORMATION
Hummingbird Monitoring Network
Legal & Data Protection Inquiries:
legal@savehummingbirds.org
support@assistantmedia.com (Subject: Legal)
(888) 236-4455
7950 Legacy Dr, Suite 400-321, Plano, TX 75024, USA